Visitor management system

The first impression is everything for your business meetings. Making sure your visitors are greeted properly often shapes how they perceive you and your business. Pronestor Visitor gives you a complete overview of your visitors — and the visitor management system keeps your workplace safe while saving you time.

Visitor check-in system

Keep your office safe with Pronestor visitor management software. You can inform your guests about your office guidelines before meetings and upon registration of their arrival. You can tell at a glance who is visiting, when they arrived and departed and who they came to see. If your premises need to be evacuated, Pronestor Visitor provides a complete register of all your visitors.

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Get a complete overview of visitors

Pronestor Visitor is an innovative visitor management solution. Get a complete and detailed overview of your visitors: past, present and future. When your meetings are booked, all appointments are gathered in Pronestor Visitor, providing you with the complete overview and automated notifications once your visitors arrive. Reporting lets you see exactly who’s been where and to see whom. The visitor management solution can handle multiple entry points across multiple locations.

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Save time with mobile check-in

If your Visitor solution is connected to Pronestor Planner, your visitors will receive a notification email with directions to your office and a boarding card prior the meeting – allowing them to check-in by a simple scan with their phone.

An enabled QR code makes the check-in happen within seconds and provides the visitors with a name badge – and you can give your visitors WiFi access when they enter.

Reduce your reception's workload

Our self-check-in means that your reception can be handled automatically without requiring any staff. Your visitors simply register their arrival at your stand and the host is automatically notified. Once checked-in, a name badge is printed containing customised information including a code for easy checkout.

For managed receptions your receptionists can view every visitor, time for when they’re due to arrive and who they’re coming to see. Printing personal name badges is done with a click of the mouse.

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Insights and feedback from your users

By tapping into data from our product suite, Pronestor Insights gives you a 360-degree picture of your organisation's meeting activities. By combining data and feedback from the users, you can get specific action-points to enhance facility availability, which is crucial for employee work processes.

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Pronestor Visitor Features

Notification of arrival

Notification of the guest's arrival by email or text message

Automatically registered

Guests are registered in advance when they are invited to Outlook or O365

Complete real-time overview

Real-time overview of the day's guests, who has come, has been there and is in the building

Badges for large groups

Preprinted badges for many guests

Customer Success Stories

“We were using Outlook and Exchange to handle our meeting room and resource bookings for years. It had worked okay, but especially our concierge team was beginning to feel the frustration of the functions those systems lack, so with the move to a new building it seemed like the right time to find a better way to handle it.”

Georgina Denier — Manager, front of House, TCorp

FAQ

Several options; the guest can check in by code, by name or even through QR code if you use our Planner software that can send out guest boarding cards

Yes, the visitor maanfement solution includes a reception module, which is updated in real-time and can e.g. show current guests in the building

Yes, you can "bulk" import and check in larger groups to avoid people waiting to check themselves in by the check-in stand

Yes, Pronestor offers an open API, where data from the solution can feed into other solutions to verify the guest has a meeting at the office

Providing 20 years of experience for +1,100 happy customers in 38 countries