The following companies form the Sign In Solutions Enterprise Ecosystem:
(collectively “We”, “Us”, “Our”, “SIE”, “SIC”, or “SIW”)
(SIE): Sign In Enterprise Inc., 150 2nd Ave N, Suite 1540, St. Petersburg, Florida 33701, US
(SIE): Traction Guest Corp., 150 2nd Ave N, Suite 1540, St. Petersburg, Florida 33701, US
(SIC): Sign In Compliance Inc., 300 W. Summit Ave., Suite 110, Charlotte, NC 28203, US
(SIW): Sign In Workspace ApS (Pronestor ApS), Nørgaardsvej 7, 2800 Kongens Lyngby, Denmark
When you use the Services, we may collect these types of information:
Your information will be processed only for specified, explicit and legitimate purposes. We process the Personal Information detailed in this Policy, and the purposes for which we process Personal information will be informed to data subjects at the time that their Personal information is collected.
We use Personal information we collect:
Your information will be processed only for specified, explicit and legitimate purposes. We collect and process the personal information detailed in this Policy, and the purposes for which we process personal information will be informed to data subjects at the time that their personal information is collected.
We may, from time to time, use your personal information to maintain and implement enhancements of our services provided to you; in such instances we will always ensure an individual cannot be identified.
Your personal information will be transferred to our trusted and secured third party processors to provide and maintain the Services to you; this will be for purposes such as: enabling payments, hosting of our servers, management tools and customer relationship management system.
Our trusted and secured third party processors are contractually bound and have international data transfer agreements, technical, organizational, privacy and security measures in place to keep your information confidential and use it only for specified, explicit, and legitimate purposes.
Some messages from us are service-related and necessary for customers. You agree that we can send you non-marketing emails or messages, such as those related to transactions, your account, security, or product changes and updates.
We will never provide or distribute your personal information to a third party without notifying you and requesting your prior permission.
We collect personal information when:
We may use the Services to collect and use location information to provide certain functionality, such as identifying a User sign-in at a specific business location or providing access to subscribed features such as scheduling and manual input logins.
The length of time we keep your personal information depends on what type of information it is and whether we have an ongoing business need to retain it. For example, to provide you with our services or to comply with applicable legal, regulation, finance or business requirements.
Information will be retained for as long as your account is active and for a limited period of time afterwards where we have an ongoing business need to retain it, in accordance with our Data Retention Policy.
Following that period, we will have it deleted or anonymized.
Our employees may be given access to Personal information which we collect, but their use will be limited to the performance of their duties and the reason for legitimate processing. Our employees who have access to your Personal information are required to keep that information confidential and are not permitted to use it for any other purposes.
Personal information may be disclosed among affiliates within Sign In Solutions and its affiliates to maintain, deliver and provide services to you. The list of affiliates of which we are a part of are: Sign In Enterprise Inc. (US), Traction Guest Corp. (US), Sign In Compliance Inc. (US), Sign In Workspace (Denmark), Sign In App Ltd. (UK), Sign In App SL (ESP), Sign In App Inc. (US), Sign In Scheduling (UK) and Sign In Central Record (UK). For further information on our list of affiliates please see: https://signinsolutions.com/
We only use subprocessors that are compliant, at a minimum, with our own high level of technical, security and privacy standard requirements. We have Data Protection Addendums in place with our third party subprocessors as applicable.
List of Secure third-party subprocessors
To view the list of secure third party subprocessors we use to provide services to you, please click on the following link below:
If we collect your personal information from our website, applications and services or while providing services to you, we will process it in a way that is adequate, relevant and limited to what is necessary in relation to the purposes for why it is processed. We will maintain and update your information as necessary to keep it accurate or when you advise us that your personal information has changed. We will keep your information which permits your identification for no longer than is necessary.
We will hold personal information collected from web enquiry forms for a period of up to 12 months from when the enquiry is closed.
Protecting personal information from unauthorized access, loss or alteration is of the utmost importance to us. We have physical, technical, secure, privacy and organizational processes to safeguard the information we collect. Our systems are tested annually by external security auditors to ensure your data is secure. We conduct internal and external audits to maintain compliance with the high standard of security and privacy frameworks that we have in place.
We have put in place appropriate security, privacy and technical measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed.
In addition, we limit access to your personal information to those employees, agents, contractors and other third parties on the basis of least-privilege and least-functionality and who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We use aggregate information for the Services:
We may share Aggregate Information with certain third parties such as external auditors, and third party service providers to provide and maintain the Services. Aggregate Information is anonymized and does not have the capacity to be used to identify an individual. In other words, we may share this information, but no Personal information will be disclosed to third parties.
We follow the lawful basis principles as below:
You have certain rights related to your personal information.
You have the rights to:
a. know what personal information we may have about you, and to make sure it’s correct and up to date;
b. request a copy of your personal information, or ask us to restrict processing of your personal information or delete it;
c. object to continued processing of your personal information
You can exercise these rights at any time by sending an email as below:
You also have the right to contact your local data protection supervisory authority with respect to your personal data to direct questions, inquiries or complaints.
When it comes to marketing communications that you have subscribed for, you can ask us not to send you these at any time. In addition, if we intend to use any information provided by yourself for marketing purposes, such as sending updates or information relating to the product, we will always make this clear and offer an ‘opt out’ should you wish not to receive such information.
Please follow the unsubscribe instructions contained in the marketing communications, or you may send your request to email@example.com
Approved visitors who enter our own secured offices are escorted and are required to have their visitor information stored for the year as part of our security measures. Any approved visitors who wish to exercise their information subject rights can do so by contacting us as below.
When you visit our websites, your online browser will automatically receive one or several cookies, which are transferred from this website to your internet browser. A cookie is a small text file. It does not contain any personal information and is not able to collect information. Two types of cookies can be used, "session-only" and "persistent".
It is common to distinguish between first-party cookies and-third party cookies. First-party cookies are allocated to the website that you visit while third-party cookies come from a third-party, such as a web analytics program.
We have the following cookie settings:
Strictly necessary cookies help make a website be navigable by activating basic functions such as page navigation and access to secure website areas. Without these cookies, the website would not be able to work properly.
Functional Cookies make it possible to save information that changes the way the website appears or acts. For instance your preferred language or region.
Statistical cookies help the website owner understand how the visitor interacts with the website by collecting and reporting information.
Marketing cookies are used to track visitors across websites. The intention is to understand and review visitor metrics.
Cookie lifetime may vary. Some cookies will disappear when you close the browser while others exist for longer. For more information on cookie expiry see the cookie declaration.
Yes. Should you have cookies disabled on your online device, you will continue to have the same access to the website content as with cookies enabled. However, some functions such as surveys, tools, and media might operate with reduced functionality or not at all.
Most browsers accept cookies by default. You can alter your browser settings to not accept cookies or delete the cookies from your computer. Different web browsers may use different methods for managing cookies. Please follow the instructions below, from the most common web browser manufacturers directly, to configure your browser settings*.
* These links are to third party sites, over which we have no control – no liability can be claimed if they are inaccurate.*
To contact us about our privacy, data protection and information that we may keep about you, please contact as below:
Global Privacy Officer
By Post Mail:
Sign In Solutions Inc.
Attn: Global Privacy and Data Protection Office
150 2nd Ave N, Suite 1540, St. Petersburg, Florida 33701, USA